Executive Assistant (Remote, Contract Position)

• Location: U.S. Remote (not hiring in NY, NJ, PA, CA, CO, or MT) • Hours: Must be available daily (Monday to Friday) during business hours, with a commitment of at least 85 hours per month and opportunities for up to 175 hours per month, including flexibility for after-hours work as needed. • Travel: may be required • Required Experience: Minimum 5+ years of administrative experience, including 2+ years supporting senior executives. Are you a skilled Executive Assistant eager to impact your client’s life? Do you thrive in fast-paced environments and excel in providing top-notch support to senior leaders? If so, we want to meet you! About the Role: Join BELAY, an award-winning virtual solutions company recognized for its flexible work environment and high-performance culture. As an Executive Assistant in our network, you’ll serve as a critical partner to senior executives, providing exceptional administrative support while enjoying the benefits of working from home. This role offers flexibility, autonomy, and an opportunity to engage with innovative entrepreneurs and executive leaders. Why Join BELAY? • Flexible Remote Work: Work from anywhere while making a meaningful impact. • Award-Winning Culture: Recognized by Entrepreneur Magazine, Inc. Magazine, and the Society of Human Resource Management for our outstanding workplace and culture. • Professional Development: Access a supportive community of professionals, exclusive resources, webinars, and growth opportunities. • Streamlined Administration: We handle all invoicing and payments, allowing you to focus on your core responsibilities. • Event Exposure: Gain unique experience by supporting senior executives at high-profile events Key Responsibilities: • Executive Calendar Management: Streamline executive schedules by expertly managing appointments, coordinating with internal teams and external partners, organizing high-priority meetings, and proactively resolving scheduling conflicts to maximize productivity. • Strategic Email Oversight: Enhance communication flow by effectively managing executive inboxes, prioritizing, responding to, and flagging critical messages, drafting professional correspondence, and ensuring prompt attention to urgent matters. • Prepare Presentations and Reports: Develop high-quality presentations, spreadsheets, and documents. • Social Media Management: Oversee executive-level social media profiles and engagement. • Create Workflows and Processes: Design and optimize processes to improve efficiency. • Research and Recommend Technologies: Stay ahead of industry trends by researching tools and solutions. • CRM Administration: Update and manage CRM systems for accurate data management. • Travel Coordination: Plan and arrange all travel needs, including flights, accommodations, and logistics. • Event Planning: Organize meetings, conferences, and other vital events. • Ad Hoc Assistance: Provide personal support to ensure executives remain focused on strategic priorities. Required Skills and Attributes: • Tech-Savvy: Proficient in digital tools and platforms for seamless virtual support. • Strong Communication: Excellent written and verbal communication skills. • Detail-oriented: High attention to detail, ensuring accuracy in all tasks. • Organized: Ability to manage multiple priorities effectively. • Proactive: Anticipates needs and takes initiative. • Emotional Intelligence: Navigates social interactions with empathy and self-awareness. • Adaptable: Thrives in fast-paced environments and adjusts to changing priorities. • Discretion: Handles confidential information with integrity. • Availability: Must be available during business hours and flexible to work outside standard hours, including travel. Preferred Qualifications: • Minimum 5+ years of administrative experience, including 2+ years supporting senior executives. • Available daily (Mon-Fri) during business hours, and can dedicate at least 20 hours/week. • Willingness to work outside standard business hours as necessary • Willingness to travel as needed • A bachelor's degree and experience working remotely are preferred • Reliable home office setup: a Mac or PC with a dual-core processor, 8GB RAM, webcam, and the latest version of MS Office. • High-speed internet and a smartphone with email capabilities. • A designated, quiet workspace to maintain professionalism. Our Approach to Innovation: At BELAY, AI doesn’t replace your expertise. It helps amplify it. We believe in working smarter by combining human insight with AI-powered efficiency. We support the thoughtful use of AI tools that boost productivity and clarity, while keeping the personal connection that sets BELAY Assistants apart. For the application process, we encourage you to use AI during the designated AI skills assessment. For all other steps, especially interviews, we ask that you rely on your voice, experience, and judgment. If you're invited to interview, it means our team has reviewed your application and wants to get to know you. We’re not looking for perfection. We value clarity, honesty, and how you show up as your authentic self. If you join BELAY, we’ll support your continued exploration of AI tools that help you stay organized, streamline workflows, and serve clients with excellence. Our goal is to help you stay ahead without ever losing what makes you great in the first place. If this sounds like the kind of place you’d thrive, we’d love to hear from you. Additional Details: • Contract Type: 1099 contractor role. • Compensation: $30-$35 per hour, based on experience and skill set. Contractors are paid a fixed rate once per month based on contracted hours. • Location Restrictions: Must reside in the U.S. (applications not accepted from California, Montana, New Jersey, New York, or Pennsylvania). • Work Requirements: Must be available during business hours; this role cannot be paired with another full-time job. • Background Check: All applicants are subject to a background check. • E-Verify: BELAY participates in E-Verify. Why This Opportunity is for You: • Make an Impact: Directly contribute to the growth and success of innovative leaders. • Enjoy Flexibility and Freedom: Control your schedule and client load while working remotely. • Professional Exposure: Gain valuable experience at key industry events. • Continuous Learning: Access our community resources, webinars, and templates for ongoing development. Apply tot his job