administrative assistant, Licensed Stores - West Coast (Remote - U.S.)
About the positionResponsibilities• Provides administrative support to one or more executives. • Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources. • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence. • Serves as a point of contact for the business unit or department. • May organize, host and facilitate activities such as team and cross-functional meetings.• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets. • Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials. • Works with facilities department in planning and organizing team space maintenance. • Provides support and resources to department hiring managers for new partner setup. • Organizes and schedules team and department meetings. • Initiates special projects and process improvements based upon observations of department needs.• Schedules executive domestic and international travel. • Actively engages with executive's direct report team to ensure alignment of priorities. • Serves as a peer leader to administrative team within function. • Advises department in the use of the business unit or department's products and services. • Supports executive, department and administrative team in coffee education. • Maintains regular and punctual attendance. Requirements• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.• Collaboration - demonstrate confidence, composure and professionalism. • Communication - able to communicate clearly and concisely, both verbal and written. • Customer Services - demonstrate a positive, can-do attitude. • Organization - strong organizational skills and high level of integrity. • Technology - proficient with bolthires Office 365 and virtual tools. • Time Management - able to balance multiple priorities and projects. Benefits• Access to medical, dental, vision, basic and supplemental life insurance.• Short-term and long-term disability. • Paid parental leave. • Family expansion reimbursement. • Paid vacation from date of hire. • Sick time (accrued at 1 hour for every 25 hours worked). • Eight paid holidays and two personal days per year. • 401(k) retirement plan with employer match. • Discounted company stock program (S.I.P.). • bolthires equity program (Bean Stock). • Incentivized emergency savings and financial well-being tools. • 100% upfront tuition coverage for a first-time bachelor's degree. • Access to backup care and DACA reimbursement.Apply tot his job