Experienced Administrative Assistant – Data Entry & Front Desk Operations

At blithequark, we're on a mission to revolutionize the way we work and live. As a forward-thinking organization, we're committed to fostering a culture of innovation, collaboration, and growth. We're now seeking a highly skilled and detail-oriented Administrative Assistant to join our dynamic team. As a key member of our support staff, you'll play a vital role in ensuring the smooth operation of our office and providing exceptional service to our clients and colleagues. About blithequark blithequark is a leading organization in the industry, dedicated to delivering cutting-edge solutions that make a real difference in people's lives. Our team is comprised of passionate professionals who share a common goal: to push boundaries, challenge the status quo, and create a better future for all. We're proud of our commitment to diversity, equity, and inclusion, and we strive to create a work environment that's inclusive, supportive, and empowering. Job Summary As an Administrative Assistant at blithequark, you'll be responsible for providing top-notch administrative support to various departments, ensuring seamless day-to-day operations, and delivering exceptional customer service. This is an exciting opportunity to join a dynamic team, develop your skills, and contribute to the growth and success of our organization. Key Responsibilities • Manage front desk operations, including greeting visitors, answering phone calls, and responding to queries in a professional and courteous manner. • Maintain organized filing systems for both physical and electronic documents, ensuring easy access and retrieval of information. • Assist in scheduling appointments and managing calendars for team members, ensuring timely and efficient use of resources. • Utilize Google Suite to create documents, spreadsheets, and presentations as needed, leveraging your creativity and technical skills to produce high-quality materials. • Handle incoming and outgoing correspondence, including emails, packages, and other mail, ensuring prompt and accurate processing. • Support office management tasks such as ordering supplies, maintaining inventory, and coordinating logistics. • Provide assistance with data entry and maintaining computerized records, ensuring accuracy and attention to detail. • Collaborate with team members on various projects, sharing your expertise and ideas to ensure timely completion of tasks and achievement of goals. Essential Qualifications • Strong organizational skills with the ability to prioritize tasks effectively, manage multiple responsibilities, and meet deadlines. • Proficient in front desk operations and customer service, with a friendly and approachable demeanor. • Familiarity with office procedures and practices, including file management, document organization, and phone systems. • Experience in data entry and computerized record-keeping, with a strong attention to detail and accuracy. • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, clients, and stakeholders. • Proficiency in Google Suite applications (Docs, Sheets, Slides), with the ability to learn new software quickly and adapt to changing technology. Preferred Qualifications • Bilingual in Spanish, with the ability to communicate effectively with clients and colleagues who speak Spanish. • Experience in office management, including supply ordering, inventory management, and logistics coordination. • Knowledge of phone systems and customer relationship management (CRM) software. • Certification in administrative assistance, data entry, or a related field. Skills and Competencies • Strong time management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines. • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, clients, and stakeholders. • Proficiency in Google Suite applications (Docs, Sheets, Slides), with the ability to learn new software quickly and adapt to changing technology. • Strong attention to detail and accuracy, with the ability to maintain organized filing systems and computerized records. • Ability to work in a fast-paced environment, with a flexible and adaptable approach to changing priorities and deadlines. Career Growth Opportunities and Learning Benefits At blithequark, we're committed to supporting the growth and development of our team members. As an Administrative Assistant, you'll have access to a range of training and development opportunities, including: • On-the-job training and mentorship from experienced colleagues. • Professional development programs, including workshops, webinars, and conferences. • Opportunities for advancement and career growth within the organization. • A supportive and inclusive work environment, with a focus on diversity, equity, and inclusion. Work Environment and Company Culture blithequark is a dynamic and inclusive organization, committed to creating a work environment that's supportive, empowering, and fun. As an Administrative Assistant, you'll be part of a close-knit team that's passionate about delivering exceptional service and making a real difference in people's lives. Our office is a hub of creativity and innovation, with a focus on collaboration, teamwork, and continuous learning. Compensation, Perks, and Benefits We offer a competitive compensation package, including: • A salary range of $40,000 - $55,000 per year, depending on experience. • A comprehensive benefits package, including health, dental, and vision insurance. • A 401(k) retirement plan, with a company match. • Paid time off, including vacation, sick leave, and holidays. • A flexible work environment, with the option to work from home or in the office. • Professional development opportunities, including training and education. If you're a motivated and detail-oriented individual with a passion for administrative work, we'd love to hear from you! Please apply including your resume and a cover letter, to. We can't wait to welcome you to our team!