Note: The job is a remote job and is open to candidates in USA. Aptive Resources is a healthcare staffing company that specializes in supporting Veterans Health Administration facilities. They are seeking a Senior Project Manager to lead the stand-up and operational activation of VA Community-Based Outpatient Clinics, ensuring compliance with VA standards and effective clinic readiness.
Responsibilities
- Serve as overall stand-up and transition-in lead, accountable for achieving full clinic operational readiness within required timelines
- Lead development and execution of transition-in and mobilization plans, including detailed work breakdown structures, integrated master schedules, and readiness milestones
- Coordinate clinic activation activities, including staffing onboarding, credentialing and privileging, space readiness, equipment procurement, and IT connectivity
- Provide subject matter expertise in primary care and CBOC operations, ensuring proper implementation of PACT staffing models, patient flow, and care team workflows at go-live
- Direct cross-functional stand-up teams (clinical, HR, recruiting, facilities, logistics, IT, and compliance) to ensure synchronized execution
- Ensure clinic readiness for VA inspections, Joint Commission surveys, and regulatory reviews, addressing pre-opening requirements and mitigating deficiencies
- Act as the primary interface with VA leadership during transition-in, readiness reviews, and early operations, providing clear status reporting and issue resolution
- Oversee early-phase operations stabilization, including ramp-up of patient volumes, staffing adjustments, and performance monitoring
- Establish governance and control mechanisms, including risk and issue tracking, readiness checklists, SOPs, and performance dashboards
- Identify and proactively mitigate stand-up risks, including staffing delays, facility constraints, equipment readiness, and regulatory compliance gaps
Skills
- Bachelor's degree required
- Ten (10) or more years of experience in healthcare operations and program or project management
- Demonstrated experience leading clinic stand-up, transition-in, or mobilization for ambulatory care, primary care, or CBOC-like healthcare environments
- Proven ability to deliver operational healthcare facilities from award to go-live under aggressive timelines
- Experience with staffing onboarding, credentialing, privileging, and workforce ramp-up in regulated healthcare settings
- Strong working knowledge of VA healthcare operations, primary care delivery models, and accreditation standards (e.g., Joint Commission)
- Experience managing multi-million-dollar healthcare operations or contracts
- Executive-level communication skills with experience briefing government stakeholders during transition and readiness phases
- Master's degree in Healthcare Administration, Public Administration, Organizational Leadership, or related field
- Prior experience serving as Program Manager, Deputy PM, or Operations Lead for VA CBOC or similar federal healthcare clinic stand-ups
- Experience supporting multiple simultaneous clinic activations or geographically dispersed sites
- Background in medical logistics, facility operations, emergency management, or military healthcare systems
- Lean, Agile, or structured transition management experience applied to healthcare mobilization
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