Note: The job is a remote job and is open to candidates in USA. The City of Austin is dedicated to shaping a dynamic community and is seeking an Administrative Senior to provide various routine administrative functions to departmental staff. This role involves supporting projects, managing documents, scheduling meetings, and ensuring efficient administrative operations within the department.
Responsibilities
- Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests
- Monitors and tracks interdepartmental documents
- Creates, maintains, and archives documents
- Schedules and coordinates meetings and appointments
- Greets visitors, handles their inquiries, and directs them to the appropriate person according to their needs
- Answers multi-line phones, transfers calls, and takes messages
- Opens, sorts, and distributes incoming mail
- Creates and maintains files, documents, records, and reports
- Orders and receives office supplies, ensures invoices match deliveries, and notifies appropriate personnel of discrepancies
- Prepares memos, letters, and other documents
Skills
- Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job
- Any combination of education and/or work experience will substitute for minimum qualifications
- Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed
- Knowledge of applicable processes, techniques, and methods
- Knowledge of City practice, policy and procedures
- Skill in oral and written communication
- Skill in using computers and related software applications
- Skill in handling multiple tasks and prioritizing
- Skill in data analysis and problem solving
- Skill in planning and organizing
- Ability to train others
- Ability to work with frequent interruptions and changes in priorities
- Ability to quickly recognize and analyze irregular events
- Ability to establish and maintain good working relationships with other City employees and the public
- Experience working for Texas WIC
- Proficient skillset and demonstrated experience using Microsoft Outlook, Word, Excel and Powerpoint. Possess good writing skills
- Demonstrated experience communicating effectively to internal and external customers, both verbal/written correspondence
- Reliable transportation to work at more than one location
Benefits
- An alternative schedule and remote work/telework options may be available, but this position requires a minimum of 40% per week in-office standard.
- Education assistance is available through our tuition reimbursement program, and other financial and professional development support for continuing education, licenses, and certifications may be available.
- The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
- The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement.
- The City of Austin Employees' Retirement System.
- Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
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