Note: The job is a remote job and is open to candidates in USA. Motorola Mobility, a Lenovo Company, is seeking an Administrative Assistant to provide high-level support to executives and ensure smooth operations in a complex global environment. The role involves coordinating travel, managing calendars, preparing reports, and supporting executive communications.
Responsibilities
- Coordinate complex domestic and international travel, including proactive tracking of flights and ground transportation
- Manage dynamic calendars, schedule meetings, and organize logistics for on-site and off-site events
- Prepare and process expense reports, reconcile statements, and ensure compliance with company policies
- Draft, edit, and proofread communications such as memos, emails, and other documents
- Attend executive staff meetings and assist with additional projects as assigned
- Educate executives on policies and new procedures (e.g., spend limits, city caps)
- Provide mentorship to other administrative assistants and support extended team members as needed
- Work effectively across multiple geographies and maintain a solid understanding of organizational structure
Skills
- Bachelor's degree or equivalent experience; 3+ years supporting executives in a corporate environment
- Ability to work independently in a fast-paced, global setting with professionalism and tact
- Excellent communication and interpersonal skills; strong collaboration and leadership abilities
- High attention to detail, strong organizational skills, and ability to prioritize effectively
- Initiative to anticipate needs and exercise sound judgment on behalf of executives
- Flexibility to adapt to changing priorities and strong analytical skills for problem-solving
- Positive, team-oriented attitude
Company Overview
Company H1B Sponsorship