Note: The job is a remote job and is open to candidates in USA. Vibrant Emotional Health is a prominent organization focused on mental health services and support. The 988 Administrative Assistant will provide administrative support to the 988 Lifeline executive leadership and program staff, ensuring efficient organization and completion of various tasks.
Responsibilities
- Provides detailed, organized hands-on administrative support using established, transparent, systematic procedures for the 988 Lifeline executive leaders and their teams
- Conducts scheduling and calendar management support for the 988 Lifeline executive leadership
- Supports the 988 Administrative Manager with all 988 Lifeline executive leadership credit card account reconciliations. Collaborates with the Finance team on this process according to Finance protocols and monthly deadlines
- Collects receipts, codes and reconciles monthly credit card statements for the executives using the agency’s expense management platform
- Delivers travel logistics support for the executives, including flights and hotel accommodations using the agency’s travel procedures. Prepares required documentation and travel packets. Organizes and tracks all executive travel on the 988 administration team’s Asana board
- Takes meeting minutes and distributes
Skills
- 2 - 3 years of experience as an assistant or related position
- Superior multi-tasking skills while working well under pressure
- Associate's Degree, with coursework in Business Administration required
- Robust ability to be forward thinking and proactive, rather than taking a reactive approach
- Excellent verbal, written and computer skills
- Effective time management, detail oriented, project coordination and organizational skills
- Strong customer-service orientation and the ability to work effectively with all levels of internal leadership and staff, as well as consumers and external partners
- Ability to work collaboratively and closely within the 988 administrative team as well as cross-functionally with other 988 Lifeline departments
- Ability to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency
- Advanced skills with MS Office, including Word, Excel, Outlook, Zoom and other platforms
- Candidates will be asked to share a sample of work performed in Excel and a writing sample
- Bachelor's degree in Business Administration preferred
- Certified Administrative Professional or related credential is a strong plus
- Tri-state area residents are a plus
Benefits
- Excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre-tax FSA for medical and dependent care, and 401K available
Company Overview
Company H1B Sponsorship