Note: The job is a remote job and is open to candidates in USA. Yale University is a prestigious institution contributing to a better tomorrow. They are seeking an Administrative Assistant to provide high-quality administrative support, manage office operations, and assist with scheduling and coordination in the Pediatric Allergy section.
Responsibilities
- Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities
- Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments
- Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material
- Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material
- Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation
- Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms
- Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities
- May perform other duties as assigned
Skills
- Demonstrated excellence in providing high quality administrative support. Strong problem solving and organizational skills, to be verified by reference(s)
- Experience in Epic EMR systems
- Demonstrated excellence while working in a team-oriented environment. Strong interpersonal, communication and negotiation skills, to be verified by reference(s). Capacity and desire to learn new skills
- Ability to answer a high volume of calls, professionally. Strong customer service skills. High level of personal motivation, combined with flexibility, resiliency and adaptability. Proven ability to work independently, prioritize tasks, and handle multiple tasks simultaneously. Strong personal initiative, to be verified by reference(s)
- Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education
- Experience in providing administrative support within a medical school setting
Benefits
- All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
- Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
- The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
Company Overview
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