Assistantly is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.
Key responsibilities include:
- Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
- Draft and review contracts, disclosures, and transaction documents based on agent instructions
- Manage contract-to-close timelines, milestones, compliance, and accuracy
- Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
- Track multiple transactions and deadlines simultaneously
- Maintain and update Compass CRM, including contact tagging and database organization
- Create and distribute newsletters and email campaigns
- Update brand book, listing presentations, and marketing collateral
- Support listing marketing by inputting listings, coordinating photography, and preparing launch materials
- Assist with social media and digital marketing execution
- Ensure error-free documentation and marketing outputs
- Proactively identify gaps and streamline workflows to enhance operational efficiency
Requirements
Required Qualifications:
- 3+ years of real estate transaction coordination experience, including contract-to-close management
- Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
- Proficiency with Compass CRM for contact and database management
- Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive
- Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)
- Strong attention to detail with contracts, disclosures, and compliance documents
- Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines
- Professional English proficiency for client and agent communication
- Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies
- Available to work during US business hours (Pacific and/or Central Time)
- Reliable computer and internet suitable for full-time remote work
Benefits
- Unlimited earning potential if you choose to take on multiple clients and have the capacity
- Generous health allowance to support your well-being
- Profit-sharing opportunities as the company grows
- Access to exclusive upskilling and training in AI, operations, and leadership
- Monthly raffles and performance bonuses
- A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey
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